BOOTH APPLICATIONS NOW OPEN!


Would you like to be involved with the April 26-28, 2019 iMagicon convention? Do you have a product to sell that is in theme with pop culture, comic books, gaming or fandoms? Are you an artist that would like to be involved with our Artist Alley? Or maybe you simply want to host a gaming tournament or activity at the event.


1. Secure a ND State Tax ID Number (all sales booths) and have ready for application process


2. Submit an Application for approval. You can keep checking application status at growtix.com.

3. Upon approval, you will receive a link to order your booth space






Booth Rental: 


• Single sales booth- $150, includes 10x10 ft space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

• Double sales booth- $225, includes 10 x 20 ft space; 2 tables; 2 chairs; wi-fi, access to 110 power, pipe & drape, 3 vendor passes

• Triple sales booth - $350, includes 10 x 30 ft space; 4 tables; 4 chairs; wi-fi, access to 110 power, pipe & drape, 6 vendor passes


• Gaming Area with Merch Sales space - For vendors who wish to sell merchandise AND have gaming tables, please complete the following steps: 1) select a merchandise booth space - single, double or triple. Then 2) go to the Add Ons for Vendors and select the number of tables you need to hold your gaming events. Gaming tables are available for $15/table (includes 6 chairs) and tables come with additional space outside of your designated vending booth area.


• Activity Booth - $75, includes 10x10 space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 3 vendor passes into the event. No sales allowed.

Artist Booth- $75, for individuals selling their own original paintings, drawings and handcrafted items; 8x10 ft space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes

Author Booth - $75, for individuals selling their own published books; 8x10 ft space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes 


Information Booth - $75, includes 10x10 space; 1 table; 2 chairs; wi-fi, access to 110 power, pipe & drape, 2 vendor passes into the event. No sales allowed.

• Gaming Table Only - $100, for gaming enthusiasts who wish to set up their own gaming table during iMagicon. This booth reserves an 8ft table space for the weekend; 6 chairs; access to 110 power, and 2 vendor passes. No sales allowed. Please note: gamers who wish to do this option must have an event happening all convention long. No tables can sit empty.

 


Booth Upgrades: Extra tables ($5/table) and chairs ($2/chair)  may be rented for an additional cost. Additional vendor passes required for your booth may be purchased at a reduced rate of $15 per worker.


Official Hotel: Vendors and participants are encouraged to help support the convention by staying at our official hotel - The Hampton Inn & Suites - which has set up a special iMagicon room block for participants starting at $89/night. The Hampton Inn & Suites will offer free shuttle service between the hotel and iMagicon for guests. Your room block rental shows the Minot area that our guests truly support the event. If you decide to rent outside of the room block (say for Military discounts, etc), make sure you mention you are in town for iMagicon.  Click here to reserve your room!



TERMS & CONDITIONS

The following terms and conditions are applicable to all vendor applications. Vendors who submit an application hereby agree to the terms and conditions. 


Hours of Operation: Vendors must agree to stay open for business throughout the convention. Vending hours are 11 am to 8 pm, April 26-27 and 11 am-5 pm, Sunday April 28, with exception to activity/gaming booths who may register to stay open later until midnight. We understand this can be a long day, but please staff your booth accordingly so it remains open at all times but yet gives workers time to take breaks. 

Move in for vendors is 1 p.m. to 8 p.m., Thursday, April 25, 2019, at the Minot (ND) Municipal Auditorium. Convention hours run from 11 a.m.-12 a.m. (midnight) April 26-27 and will run 11 am-6 pm, Sunday April 28. Vendors need to bring a team to ensure their booths will be staffed during the convention. No vendor is allowed to tear down before 6 pm, Sunday, April 28. 

Tear Down:  Move out begins at 6 pm, Sunday, April 28. Please remember that our guests PAY for an event that runs until 6 pm, Sunday, April 28. Vendors who leave early can ruin a user's experience. Therefore, any vendors leaving PRIOR to 6 pm, Sunday, April 28, must have written permission from iMagicon to do so in advance. Violators who leave the event early may risk future involvement by a) having future vendor applications rejected or b) vendor will be place in a lower traffic area.


Refunds: No refunds will be issued for withdrawal after acceptance, or in the event of bad weather. 

Advance registration: Vendors must register in advance and all rental fees paid with application. A NSF check will constitute automatic cancellation of invitation.  

Signage: All booths must have a banner (preferred) or signage indicating the name of the booth/business.  

Restricted Sales: iMagicon retains the right to sell t-shirts, apparel, and items bearing the iMagicon name & logo. The sales of these items will not be permitted except for those with written authorization.  

Food/Concession Sales: The Minot Municipal Auditorium retains the right to sell food (concessions) and beverages. For vendors wishing to sell concessions at the event, you will be required to pay a flat booth fee to iMagicon and a 20% commission fee on sales to the Minot Municipal Auditorium. Please email us at lwm@imagiconnd.com for more information. 

Commissions: iMagicon will not take commission on merchandise booth sales generated at the April 26-28, 2019 convention. Rock on!


ND State Sales Tax ID Requirement: All vendors who are selling items are required to provide to iMagicon their ND State Tax ID Number. This information is necessary as iMagicon is legally required to provide a listing of all vendors, including Tax ID number for booths selling items, on the Special Events Vendor Report filed with the ND Tax Office.


Sales & tax: Vendors are responsible for all sales transactions and must bring their own cash box/credit card system. Vendors are responsible for collecting and paying 7.5% North Dakota State Sales Tax. To apply for a North Dakota Sales & Use Permit, please visit: https://apps.nd.gov/tax/tap/_/.  For more information on Sales & Use, please visit: www.nd.gov/tax

Use of iMagicon logo: Vendors wishing to use iMagicon's name and logo in connection with business must gain permission and enter into a signed license agreement with iMagicon before using.  

Hours of Operation: 
Vendors must agree to stay open for business throughout the convention. Vending hours are 11 am to 8 pm, April 26-27 and 11 am-5 pm, Sunday April 28, with exception to activity/gaming booths who may register to stay open later until midnight. We understand this can be a long day, but please staff your booth accordingly so it remains open at all times but yet gives workers time to take breaks. 

Liabilities: 
iMagicon and the Minot Municipal Auditorium shall be held harmless from and against any and all liabilities, suits, claims, damages, injuries and action, costs and expenses of any kind or nature of anyone whatsoever relating to premises due to  or arising out of any act, negligence, or neglect of the vendor, any of its employees, members, guests, agents or invitees. The vendor is responsible to set up and maintain the display so as no threat or nuisance is made to the public.

iMagicon Vendors